Company Name: M R Eireann Fitout Limited

Company Registration Number: 795501

Registered Office: Apartment 144, Hampton Square, Navan Road, Dublin 7, D07 YR77, Ireland

Effective Date: May 2026

1. Introduction

M R Eireann Fitout Limited (“the Company”) is committed to a policy of protecting the rights and freedoms of individuals with respect to the processing of their personal data. In the course of our fit-out and construction operations, we collect and use personal data about our clients, suppliers, employees, and website visitors.

This policy outlines our commitment to data protection under the General Data Protection Regulation (GDPR) and the Irish Data Protection Acts.

2. Data Protection Principles

The Company complies with the core principles of GDPR, ensuring that all personal data is:

1. Lawfully, fairly, and transparently processed.

2. Collected for specified, explicit, and legitimate purposes and not further processed in an incompatible manner.

3. Adequate, relevant, and limited to what is necessary (data minimization).

4. Accurate and, where necessary, kept up to date.

5. Kept in a form which permits identification for no longer than necessary for the purposes for which it is processed.

6. Processed securely using appropriate technical or organizational measures to protect against unauthorized or unlawful processing, accidental loss, destruction, or damage.

3. Scope of Data Collection

We process personal data required to conduct our business operations, including:

• Client & Vendor Data: Names, business addresses, phone numbers, email addresses, and financial/billing details necessary to execute contracts and fit-out projects.

• Employee & Contractor Records: Identification, tax details, payroll information, and qualifications required for employment and health & safety compliance on site.

• Digital Data: IP addresses and contact details submitted via our website (www.eireannfitout.ie).

4. Technical and Organizational Security Measures

To satisfy the principle of integrity and confidentiality, M R Eireann Fitout Limited implements the following operational safeguards:

• Access Control: Access to digital personal data and commercial emails (office@eireannfitout.ie) is strictly limited to authorized personnel and protected by secure passwords.

• Data Minimization: We do not request or store sensitive personal information (such as health or political data) unless legally required for site health and safety compliance.

• Secure Communications: Our website uses HTTPS encryption to protect data sent via contact forms.

• Physical Security: Any physical files containing invoices, contracts, or employee data are stored securely at our registered address.

5. Third-Party Data Sharing

We do not sell, rent, or trade personal data. Data is only shared with third parties under strict contractual confidentiality agreements or legal obligations, including:

• Subcontractors involved directly in a specific fit-out project (only operational contact data is shared).

• Revenue Commissioners (Irish Tax Authority) and our professional accountants for legitimate corporate financial auditing.

• IT and cloud hosting providers hosting our business emails and website.

6. Data Breaches

A personal data breach means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data.

In the unlikely event of a data breach that poses a risk to the rights and freedoms of individuals, the Company will notify the Data Protection Commission (DPC) of Ireland without undue delay and, where feasible, not later than 72 hours after becoming aware of it. Affected individuals will also be informed if the breach presents a high risk to their privacy.

7. Data Subject Rights

Individuals have the right to request access to, rectification of, erasure of, or restriction of processing of their personal data held by us. All requests must be sent in writing to our designated email below and will be addressed free of charge within 30 days.

8. Contact & Administration

For any inquiries regarding this Data Protection Policy, data erasure requests, or compliance, please contact our management team:

• Phone: +353 83 191 3826

• Email: office@eireannfitout.ie

• Post: M R Eireann Fitout Limited, Apartment 144, Hampton Square, Navan Road, Dublin 7, D07 YR77